Duties of Examination Officer

The principal responsibility of the Examination officer is to conduct Examination and release the result. The duties therefore covers everything that have to be done from registering or the examination until the result is released.

1. Process candidate applications, assess candidate eligibility, process examination fees and produce acknowledgment letters, timetables and all other correspondence. Produce, check and finalize candidate lists for each examination sitting.
2. Liaise with examination venues and invigilator to make detailed arrangements for each examination sitting.
3. Oversee the examination operations in progress, coordinating activities between candidates and examiners, including the supervision of invigilators.
4. Arrange the printing of examination papers and delivery, and collection, of examination materials to and from all venues.
5. Create examination sittings on the marking database and, in conjunction with the Question Paper Administrator, transfer correct answers from the question bank to the marking Teachers. (Meaning all questions and answer must be submitted 2weeks before the examination to allow production)
6. Collect marked candidate answer sheets and the raw score added to the continuous assessment from the subject teacher for certification before collation of results.
7. Communicate with Chairs of the relevant education committees on candidate performance data and the potential removal of questions as required. Calculate pass rates and undertake initial analysis of the performance of various candidate groups.
8. Export candidate performance data from the marking database to the examinations database and calculate results outcomes.
9. Input results in examinations database, produce and issue candidate statement of results in case of internal examinations, circulate pass lists and results letters to candidates and maintain accurate examination results records.
10. Create agendas, attend meetings, participate in discussions where appropriate, produce minutes and ensure that follow-up actions are undertaken on issues of examination with other principal staff.
11. Develop an understanding of the role, in order that cover could be provided periodically and if required, to:

• coordinate and produce all written question papers with College board of examiners and external editors within the board from first draft through to final printed copy ensure proper maintenance of question banks including entry of new questions and revisions of existing questions.

1. Compile and maintain standard operating procedures for all activities undertaken.
2. Check receipts and passes issued to candidates by the Bursary Department for the Examinations to ensure proper authorization. SPECIAL FACTORS:
3. Subject to the duration of the need, the special conditions given below apply:
   (a) The nature of the work will involve the post holder carrying out work outside of normal working hours.
   (b) The post holder may be required to attend, from time to time, training courses, conferences, seminars or other meetings as required by his/her own training needs and the needs of the service.
   (c) Expenses will be paid in accordance with the Conditions of Service.